Executive Office / Front Office Administrative Assistant
Hotel Brand: InterContinental Hotels
Location: United Arab Emirates, Fujairah, Fujairah
Hotel: InterContinental - Fujairah Resort (FJRAE)
Job number: EMEAA16910
About UsAs the world's largest family of luxury hotels, we all take great pride in being genuine ambassadors of the InterContinental® brand. Shaped by decades of international know-how and local insights, our passion for luxury travel spans cultures and customs. Inspiring us to create warm and sophisticated experiences for those seeking a richer perspective on the world. Each of our hotels cultivates a distinctive style and ambience where we embrace every opportunity to give our guests a personal and enriching experience. The InterContinental Fujairah Resort is situated on the shoreline of the exquisite Al Aqah Beach, beneath the spectacular backdrop of the Hajjar Mountains. An exceptional destination where Arabian hospitality meets luxury. Spread over 69 acres of land, the resort features 190 stylish guest rooms and suites with expansive balconies offering uninterrupted views across the ocean. If you'd like to embrace a wider world of experiences and opportunities, we'd like to welcome you to the world's most international luxury hotel brand.
Your day to dayAs an Executive Office / Front Office Administrative Assistant, you are responsible to provide all administrative support to ensure efficient operation of the Executive Office as well as Front Office. Supports General Manager and Director of Rooms through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Some of your day to day responsibilities are : • Act as the point of contact between the General Manager and internal/external clients • Screen and direct phone calls and distribute correspondence • Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary • Respond accurately to internal and external information requests • Schedule and coordinate appointments and meetings • Organize General Manager / Director of Rooms' travel arrangements, booking flights, accommodation, trains, and taxis • Take dictation and minutes • Create and reformat effective presentations and documentation • Source office supplies • Prepare reports and documentation for meetings and appointments • Devise and maintain the office filing system • Assist with other ad-hoc administrative and project requirements as needed
What we need from you• Must possess previous administrative work experience in a Hotel environment or equivalent • Knowledge of office management systems and procedures • Excellent time management skills and ability to multi-task and prioritize work • A team player and have strong verbal and written communication skills • Must be customer oriented, highly organized and is flexible to work in various shifts • Attention to detail and problem solving skills
What we offerWe’ll reward all your hard work with a great salary and benefits – including a housing, transportation, recreation facilities, uniform, great room discount and superb training, and many more! Join us and you’ll become part of the global IHG family – and like all families, all our individual team members share some winning characteristics. As a team, we work better together – we trust and support each other, we do the right thing and we welcome different perspectives. You need to show us you care: that you notice the little things that make a difference to guests as well as always looking for ways to improve - visit www.http://careers.ihg.com to find out more about us.