Manager Finance Spend Management - Americas System Fund

Purpose of the Role

Provide dedicated finance ownership of spend management across Americas System Fund, ensuring scalable processes, governance, and accurate financial execution, while enabling the business to operate efficiently.

Individual Accountabilities

• Own end-to-end spend intake, PO creation, and financial governance for Americas System Fund 
• Ensure accurate funding allocation, cost center, and GL mapping across all spend 
• Establish and enforce standardized intake process (pre-PO controls and documentation) 
• Create and manage POs aligned to approved structure and governance requirements 
• Track full lifecycle: request → approval → PO → invoicing → closure 
• Maintain centralized spend tracking and reporting across all funds and programs 
• Provide monthly reporting, variance analysis, and spend insights 
• Partner with Global Sales (GSO), ACRM, and business teams to clarify spend intent and structure 
• Ensure adherence to DOA, audit requirements, and System Fund governance standards 
• Identify and mitigate risks related to misallocation, coding, and incomplete approvals 
• Drive process standardization, simplification, and automation opportunities 

• Support FBPs by shifting spend management burden away from analytical roles

   

Collaboration Network / Collaboration

Shared Accountabilities

• Spend Management (primary ownership from Finance)
• Governance & Compliance
• Strategic Business Initiatives (where spend is involved)

• Headcount Management (as relevant to funding allocation)

   

Interfaces

• Internal interfaces: SVP ACRM & Global Sales, AMER CFO / Finance Leadership, ACRM & GSO Business Teams, Finance COE/DS, Procurement / Sourcing, Legal / Compliance, System Fund Finance Team. 

• External interfaces: External Auditors, Vendors / Agencies (via Procurement), Owners Association (as applicable)

   

Critical Knowledge and Experience

• Strong understanding of:
• Financial coding (GL, cost centers, project structures)
• Budgeting, forecasting, and reporting
• System Fund / multi-source funding models
• High attention to detail and control mindset
• Ability to operate in complex, multi-stakeholder environment
• Strong communication and stakeholder management skills

• Continuous improvement and process design mindset

   

Parameters for Success

Metrics

• Financial
  • Accuracy of coding and allocation
  • System Fund OP delivery
  • Spend variance vs. plan
  • Ring-fenced fund performance
• Non-Financial
  • Cycle time from intake to PO creation
  • Reduction in rework / exceptions
  • Audit compliance (zero material findings)
  • Quality and timeliness of reporting

  • Stakeholder satisfaction

     

Organisational Parameters

• For me
  • Strong cross-functional network (Finance, GSO, Procurement, Legal)
  • Trusted advisor on spend governance and funding structure
  • Active contributor in decision-making forums
• For my team
  • Seen as trusted finance control owners
  • Strong understanding of funding structures and governance
  • High-quality, consistent output

Decision Rights

• Influences
  • Funding structure and allocation decisions
  • Spend prioritization and execution approach
  • Process design across Finance and business
• Vetoes
  • Incomplete or non-compliant spend requests
  • Incorrect financial coding or allocation
  • Spend lacking appropriate approvals